Help CenterHow SimpleCertifiedMail.com helps debt collection specialists prepare and manage Certified Mail:
SimpleCertified Mail.com is used by debt collection agencies to reduce the administrative cost of preparing and tracking Certified Mail letters, as well as make it easy to archive and recall the all-important Proof of Acceptance/Mailing, Proof of Delivery, and signed Return Receipts.
- By utilizing the USPS’s most modern postage technology, SimpleCertifiedMail.com eliminates the manual Certified Mail forms, the use of postage meters, and trips to the Post Office. Users report time savings of 80% and more.
- Batch Processing features make it fast and easy to mail hundreds, or thousands of Certified Mail. For example, preparing 500 Certified Mail letters in 50 minutes, rather than 5 hours when using USPS forms and postage meters.
- An Electronic Proof of Acceptance PDF is posted to your account for every Certified Mail® piece soon after they receive their first outbound acceptance scan from a USPS origin facility. This Proof of Acceptance Electronic has been held by IRS and State Tax agencies as the legal equivalent of the USPS PS 3800 with the Red Round Date Stamp, a USPS PS3877 Firm Mailing Book, or a USPS PS Mailing Manifest.
- When a recipient’s signature is required, the USPS Return Receipt (Electronic) is posted to your account within 24 hours of your Certified Mail letter being delivered. No more waiting a week or more for Green Cards to come back and sending replacement Certified letters for those with Green Cards that get lost. And no need to keep the original signed Green Card in file cabinets for many years. The USPS Return Receipt Electronic (PDF file) carries the same legal status as a signed Green Card, yet can be stored on a server, downloaded, and printed at any time.
- APIs enable collection agencies to combine the USPS Proof of Acceptance, Proof of Delivery, and Return Receipt Electronic, with their own correspondence, simplifying their files.