Help CenterA USPS Proof of Acceptance (Electronic) PDF file is posted to your account soon after your Certified Mail letter receives its first Acceptance Scan from the USPS. For most, this eliminates the need for USPS PS 3800 Forms, Scan Forms, Manifests, Firm Books and time-consuming trips to the Post Office. The Proof of Acceptance (Electronic) has been deemed by the Internal Revenue Service (IRS) to satisfy TITLE 26, Subtitle F, CHAPTER 77, Sec. 7502 of the US Treasury Code with “Timely mailing treated as timely filing and paying.”
Once your Certified Mail is delivered, a Proof of Delivery or USPS Return Receipt (Electronic) PDF for each piece is posted to your account within 24 hours. You can also have these PDFs emailed to you by choosing “Send Email Notification of Delivery” on the “Create Cover Sheets and Labels” screen as you prepare your Certified Mail. The Return Receipt Electronic, also known as the RRE, contains the same information as the PS3811 Green Card, but in an electronic (PDF) format. The RRE was developed by the USPS to speed up the process of receiving Proof of Delivery and to eliminate problems associated with Green Cards such as cards getting damaged or torn off as they make their way through the mail stream; offices having to find space to file the Green Cards; and Green Cards getting lost in office files.
The United States Postal Service Domestic Mail Manual states that the Return Receipt (Electronic) is the legal equivalent of the PS3811 (Green Card). The IRS, State Tax Authorities and Courts have welcomed the Return Receipt (Electronic) as the PDF file can be stored and emailed in PDF form, whereas the Green Card must always be submitted in its original form.
You can learn more about Return Receipt (Electronic) by visiting www.usps.com